Compliance Requirements

Before commencing any placement, you must complete all onboarding and compliance requirements to meet Vanguard Health’s minimum compliance standards and contractual obligations. This includes, but is not limited to:

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  AHPRA Registration
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  Police Check
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  Work Rights
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  Immunisation Evidence
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  Mandatory Training
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  Working With Children Check
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  100 Points of ID

You are responsible for maintaining compliance for the duration of your engagement. Failure to do so may result in suspension or cancellation of your placement.

Accommodation

If Accommodation is provided or subsidised as part of your placement:

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  Accommodation is primarily supplied by the health service and may be onsite or offsite, subject to availability.
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  You may encounter a change of accommodation during placement due to availability.
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  Accommodation is generally provided with shared facilities unless otherwise specified and may include dongas, dormitory-style accommodation, or shared housing.
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  Accommodation allowances (where applicable) are paid in line with your Candidate Placement Agreement.
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  Any costs exceeding the approved allowance are the responsibility of the candidate and may be recovered via wage deduction (subject to an Authority to Deduct form) or by bank transfer.
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  Accommodation allowances do not apply to onsite accommodation unless otherwise specified in your Placement Agreement.

Timesheet

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  Pay day is Thursday
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  Timesheets must be completed accurately for each shift worked.
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  Weekly/fortnightly processing in arrears for shifts worked the previous week.
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  Timesheets are submitted via email directly to the Payroll Team.
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  Timesheets must be approved by the relevant Nurse Unit Manager (NUM) or Workforce Manager prior to submission for payment.

Cut-off Time:
Approved paper timesheets must be received by 12:00 pm (AEST) Tuesday. Late or unapproved timesheets will result in payment being processed in the following pay cycle. If you have any questions regarding your pay, please contact the Payroll Team.

Payroll Team Contact Details:
📧payroll@vanguardhealth.com.au
📞07 3831 3004

Reimbursement

Claim Process
- Submit via Employment Hero
- Upload tax invoice
- Include placement location
- Submit within 14 days of contract completion

‍Processing Time
‍Approved claims paid within 14 business days.

Approved expenses may be reimbursed in accordance with Vanguard Health policy.

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  Claims must be submitted via the Employment Hero (EH) app
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  Receipts must be clear, legible tax invoices and include an ABN and date of purchase
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  Claims must clearly state the placement location and purpose of the expense
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  Claims must be submitted within 14 days of contract completion
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  Approved claims will be processed and paid within 14 days of submission

Please refer to the Vanguard Health Travel Policy and your candidate placement agreement for details on eligible reimbursable expenses. Incomplete, incorrect, or late claims may be rejected.